The Training module delivers security awareness training the same way the third-party risk questionnaire delivers questionnaires: you send people a link, they work through it on their own, and you track who has completed it. The difference is what you send. Instead of a set of questions to answer, you send training materials - a short deck of slides the recipient clicks through, followed by a test they must pass. Each recipient gets their own private link, no Venvera login required, and you watch pass rates and individual results come back in real time.
The four training types
Every training has a type, which sets its subject and the badge learners see on the welcome screen:
| Type | Use it for |
|---|---|
| Executive | Board members and senior leadership - governance duties, oversight responsibilities, what "tone from the top" means in practice. |
| Phishing | All staff - spotting suspicious emails, links and attachments, and reporting them. |
| Security Awareness | General workforce security hygiene - passwords, devices, data handling, physical security. |
| Secure Coding | Developers and engineers - writing code that resists common vulnerability classes. |
The catalog: system trainings and your own
The catalog is hybrid. It combines a shared, centrally managed library that Venvera maintains with trainings you author yourself.
System trainings
These are ready-made, professionally written trainings that appear in every tenant's catalog. They carry a System badge in the list. You can assign them to anyone straight away, but you cannot edit them - the content is managed centrally so it stays current and consistent for everyone. On a system training's page you will see "System training - managed centrally" where the Edit button would otherwise be.
There are three ready-made system trainings:
- Executive Security Awareness - governance and oversight for the board.
- Phishing Awareness - recognising and reporting phishing.
- Security Awareness Essentials - the core hygiene training for all staff.
Each of the three is translated into all five languages Venvera supports (English, German, Spanish, Bulgarian and Arabic). Recipients pick their language on the welcome screen, so one assignment serves a mixed-language workforce without any extra work from you.
Your own trainings
Alongside the system catalog you can author trainings that belong only to your organisation. Click New training, give it a title, choose a type, set a pass threshold (the percentage needed to pass - 80% by default) and a status (Draft, Active or Archived). Then build the content:
- Slides - add as many as you need. Each slide has a title, a body, and an optional image. Reorder them with the up and down controls.
- Questions - each question has two or more answer options; you mark which one is correct. These become the test.
A training can be all slides, all questions, or both. If you leave the test empty, recipients simply read the material and finish.
Assigning a training to recipients
Open any training and use the Assign to recipients section. You do not invite Venvera users - you enter people directly.
Enter a name (optional) and an email address. Click Add recipient to add more rows. This works for anyone with an email - internal staff, contractors, board members - whether or not they have a Venvera account.
Click Send. Venvera creates one assignment per recipient, each with its own unique magic link, and emails that link to the recipient with a "Start Training" button. No login or password is ever required to take the training.
After sending, the individual take links appear on screen with a Copy button next to each. Use these if you would rather distribute links through your own channel, or to re-share a link with someone who lost the email.
What the recipient experiences
When someone opens their link, the training runs in four phases:
- Welcome - a greeting by name, the training description, how many slides and questions there are, the pass mark, and a language picker when more than one language is available.
- Slides - they click through the material with a progress bar showing how far along they are. They can move back and forth before continuing.
- Test - the questions, one option selectable per question, with a running count of how many they have answered before they submit.
- Result - their score against the pass threshold, and how many they got right. Passing shows a green confirmation; falling short shows the shortfall with a Try Again button so they can retake the test.
Preview as trainee
Before you send anything, click Preview as trainee on a training's page to walk through the exact welcome, slides, test and result screens the recipient will see. This is the fastest way to sanity-check a training you authored, or to see what a system training covers before assigning it.
Tracking completion and results
The main Training page gives you the top-level view: each training lists its number of assignments and its pass rate (the share of assignees who have passed). The Assignments table underneath shows every individual assignment with its recipient, status (Assigned, In progress, Passed or Failed) and score.
Click View on any assignment to see that person's full record: when it was assigned, started and completed, how many attempts they made, how far through the slides they got, and their test responses marked question by question. Correct answers show a green check, wrong ones a red cross, with both the recipient's choice and the right answer called out. This is your evidence that a named individual completed the training and how they did - useful when an auditor asks you to demonstrate that staff training actually happened.
Scenario: rolling out training across a bank
Nadia is the CISO at Meridian Bank. Her supervisor expects documented, role-appropriate security training, and she needs it done this quarter.
She opens Training and assigns the system Executive Security Awareness training to the eleven members of the board and the executive committee, entering each by name and email. Because it is a system training she does not have to write a word - she just previews it first to be sure the tone suits her board, then sends. Each director gets a personal link by email and, since several sit on the board from the bank's German and Spanish subsidiaries, they each take it in their own language.
Next she assigns Phishing Awareness to all staff, adding the workforce list. Over the following days she watches the pass rate climb on the main Training page. A week before the deadline she scans the Assignments list for anyone still showing Assigned or Failed, opens each with View to see where they are, and copies their personal link to send again. When her supervisor asks for proof, she has a per-person record - completion dates, scores and marked answers - for everyone who took it.
Related
- Training - the module home, where you assign trainings and track completion.
- New training - author your own slides and test.